Westwings Reservation Form

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Westwings, Inc. RESERVATION FORM

Please print, fill out and mail

Please register me/us for:

Tour Name __________________________________________

Tour Date _______________________

To ensure that a place is held for you in the tour you desire, we recommend that also make a telephone reservation to Westwings at (866) 552-0221 (toll free) or by e-mail at cbirds@westwings.com.

Name(s)__________________________________________________________             

Address __________________________________________________________   

City  ___________________________  State  ____________   Zip___________       

Daytime Phone  ____________________  Other Phone____________________       

E-Mail ______________________________ Fax_________________________   

Would you like Westwings to arrange your transportation to Salt Lake City (for Utah area tours)?

 

How do you plan to travel to Salt Lake City (plane, car, mule, train, etc.)?

 

Please provide arrival/departure information, if known:

(for most tours, recommended arrival time at Salt Lake City is 3 pm on the first day; recommended departure time is 12 noon on the last day - there are some exceptions, see the specific tour literature or call for more information)

 

Personal Information:

Roommate Preference  ______________ _____Prefer a single room? (extra charge applies)______

Are you a smoker? _______ Yes  _______  No

T-shirt size:            S            M            L            XL

Medical conditions which we should know about:

 

Special Dietary Requirements (vegetarian, low-fat, low sodium, kosher etc.):

 

Person to notify in case of emergency:_____________________Phone: (____) ___________

Please Circle One:          I prefer light walking only.      I can do moderately strenuous hiking.

 

Are there particular bird species you wish to see? (refer to specific tour literature for possibilities)

 

 

Please return this form, along with a deposit of $100 ($300 for international tours) per person to:

Westwings, Inc.

P.O. Box 521720

Salt Lake City, Utah 84152

 

You may pay by check or money order payable to Westwings, Inc. or by major credit card. If paying by credit card, the amount of deposit will be charged upon receipt of this form, and the balance will be charged when due, 60 days prior to the tour, unless you provide other instructions.

 

Credit card type (V/MC/AE/DC) ________   Billing Zip Code _______________

Card Number __________________________________Exp. Date (MM/YY) ___________

Be sure to read the information and sign your name.

 

GENERAL POLICIES

All prices are based on double occupancy; if no preferred roommate is indicated, every effort will be made to find a suitable roommate; if no roommate is available, single supplement will be charged. The tour price generally includes, during the time of the tour, all meals, accommodations, transportation from the departure city (usually Salt Lake City), admission and access fees, and other non-personal costs. Alcoholic beverages and items of a personal nature are not included. Certain tours may not include meals or other costs in the tour price, see the specific literature on each tour for details of what is included, and contact Westwings if you have further questions. Salt Lake City is the departure city for all Utah and Nevada tours. For tours outside of Utah and Nevada, other departure cities are specified in the tour literature. Participants are responsible for transportation to the departure city, however, Westwings, Inc. can assist with reservations for travel to the departure city.

RESERVATIONS AND PAYMENTS

A per person deposit of $100 ($300 for international tours), payable by check or money order, along with the completed reservation form, is required to ensure your reservation. Final balance is due 60 days before departure (refer to tour descriptions for exact price and departure dates). Reservations made less than 60 days before departure must be paid in full, and may have additional expenses incurred due to special handling, mailing and service charges.  Make checks payable to Westwings, Inc. Some international tours may require registration with additional tour operators providing tour services to Westwings, Inc.; costs of any such registration is included in the tour price.

 

CANCELLATIONS

Full refund, less $25 for handling, is available for cancellations made with 60 days or more remaining until departure; refunds with less notice will have unrecoverable costs deducted. No refund will be given with less than 15 days notice. No refunds will be given for unused accommodations, meals, or services during the tour, unless special arrangements are made at the time of the reservation. If you have medical, work or other situations which may cause a last minute cancellation, we recommend that you purchase a travel insurance policy. In the unlikely event that the tour is cancelled by Westwings, Inc., for reasons beyond our control, a full refund of all monies received by Westwings, Inc. will be given. Such refunds will not include reimbursement for personal expenses incurred in preparation for the tour. Refunds will take 4 to 6 weeks to process.

RESPONSIBILITIES AND CONDITIONS

By participating in tours offered by Westwings, Inc., passengers indicate that they recognize the risks inherent in birding in mountains, deserts, and other wild areas, and release and waive all claims, causes of action and other  rights against Westwings, Inc. arising from any loss, injuries, death, or harm of whatsoever nature arising from these risks. Westwings, Inc. and its affiliates are not liable for any delays, inconveniences, accidents, expense or mishap of any kind resulting entirely, or in part, from the negligence of others or from causes beyond their control. Westwings, Inc. can accept no responsibility for losses or additional expenses due to delay or changes in air or other services, weather, sickness, strike, war, quarantine, or other causes. All such losses or expenses will be borne by the passenger, as tour rates provide for arrangements for only the time stated. Westwings, Inc. reserves the right to substitute comparable accommodations or modes of transportation, and to make changes in the itinerary where deemed necessary. Reasonable effort will be made to accommodate the special needs of passengers, however, on tours of this type it may not be possible to accommodate persons with severe health problems or physical disabilities which limit walking and other activities. It is the passenger’s responsibility to judge the appropriateness of the tour activities to their own physical capabilities. Westwings, Inc. takes no responsibility for special arrangements or problems incurred by passengers physically unable to participate in tour activities. No refund can be made for absence from all or part of the tour unless special arrangements are made at the time of the reservation. Westwings, Inc. reserves the right to decline to accept or retain any person as a tour member for any reason which affects the operation of the tour, or the rights, welfare, or enjoyment of the other tour members. Westwings, Inc. will not discriminate against any individual because of race, sex, creed, nationality, or personal lifestyle. A refund of cost-recoverable tour services is the limit of Westwings, Inc. liability. All contracts for services with Westwings, Inc. are entered into in the State of Utah and all parties to such contracts submit to the exclusive jurisdiction of the courts of the State of Utah.

I have read and accept these conditions. Each participant must sign this waiver. Participants may be required to sign additional waivers from parties supplying services or facilities for the tour. Please retain a copy of this form for your records.

 

Date _______________ Signature(s) _________________________________________

           

Questions? Call toll free (866) 552-0221 or e-mail cbirds@westwings.com

 

© Mark Stackhouse 2012